Privacy Policy Notice

The policy: This privacy policy notice is for this website; www.marsmtd.co.uk and served by Energize Events 34 Cobton Drive
Hove East Sussex BN3 6WE and governs the privacy of those who use it. The purpose of this policy is to explain to you how we control, process, handle and protect your personal information while browsing or using this website, including your rights under current laws and regulations. If you do not agree to the following policy you may wish to cease viewing / using this website.

Policy key definitions:

  • “I”, “our”, “us”, or “we” refer to the business, Energize Events.
  • “you”, “the user” refer to the person(s) using this website.
  • GDPR means General Data Protection Act.
  • PECR means Privacy & Electronic Communications Regulation.
  • ICO means Information Commissioner’s Office.
  • Cookies mean small files stored on a users computer or device.

Processing of your personal data

Under the GDPR (General Data Protection Regulation) we control and / or process any personal information about you electronically using the following lawful bases.

We are exempt from registration in the ICO Data Protection Register under the following lawful basis:

  • Lawful basis: Legitimate interests
    The reason we use this basis: We need to process your data you provide during the registration process, including your contact details and other personal data in order to arrange your conference registration.
    We process your information in the following ways: Store and verify the information and pass on to W Barcelona.
    Data retention period: We will retain the information until it is no longer required which is anticipated to be 3 months from now
    Sharing your information: We do not share your information with third parties. / We do share your personal information with the conference hotel (Waldorf Astoria Las Vegas) located in Las Vegas, USA for purposes of making your reservation and otherwise confirming your conference registration details.

If, as determined by us, the lawful basis upon which we process your personal information changes, we will notify you about the change and any new lawful basis to be used if required. We shall stop processing your personal information if the lawful basis used is no longer relevant.

Your individual rights

Under the GDPR your rights are as follows. You can read more about your rights in details here;

  • the right to be informed;
  • the right of access;
  • the right to rectification;
  • the right to erasure;
  • the right to restrict processing;
  • the right to data portability;
  • the right to object; and
  • the right not to be subject to automated decision-making including profiling.

You also have the right to complain to the ICO [www.ico.org.uk] if you feel there is a problem with the way we are handling your data.

We handle subject access requests in accordance with the GDPR.

Internet cookies

We use cookies on this website to provide you with a better user experience. We do this by placing a small text file on your device / computer hard drive to keep you logged into the website where applicable, and enjoy and use the full functionality of this website.

Some cookies will be saved for specific time periods, where others may last indefinitely. Your web browser should provide you with the controls to manage and delete cookies from your device, please see your web browser options.

Cookies that we use are;

  • Session cookie to enable filling out the registration form on the web site.

Data security and protection

We ensure the security of any personal information we hold by using secure data storage technologies and precise procedures in how we store, access and manage that information. Our methods meet the GDPR compliance requirement.

Transparent Privacy Explanations

We have provided some further explanations about user privacy and the way we use this website to help promote a transparent and honest user privacy methodology.

Sponsored links, affiliate tracking & commissions

Our website does not contain adverts, sponsored or affiliate links on any pages.

Email marketing messages & subscription

We only collect certain data about you, as detailed in the “Processing of your personal date” above. Any email messages we send are done only to facilitate your registration at the event.

Resources & further information

 

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