Travel Logistics + Expense FAQ

Flight Arrival
Please fly into Denver International Airport on Wednesday May 7th prior to 4pm if possible. The event will start that night at 6:30pm. If you arrive at the airport from 12:00pm through to 6:00pm on Wednesday a MTD ambassador will help you with your transfer: If you arrive outside of these times, please arrange your own transfer to the hotel (at the expense of your local business).

Flight Departure
Leave anytime on Friday May 9th as there are no planned activities outside breakfast. The MTD team will have departure transfers from the hotel to the airport from 10:00am through to 4:00pm; If you need a transfer outside these times, please arrange your own transfers (at the expense of your local business).

Hotel
Your hotel is prepaid by MTD for the nights of Wednesday 7th & Thursday 8th May.
Any early arrival or extended stay is at your own discretion; any expense to your local business unit must be done in partnership with your line manager.

General Expense FAQ

  • Your scheduled airport transfers in Denver, Wednesday and Thursday hotel room, scheduled drinks and meals, and refreshments from the Make the Difference Lounge are complimentary for you and your guest.
  • Should you use any of the Grand Hyatt Hotel products such as additional drinks in any of the bars (Not the Make the Difference Lounge), mini-bar, room service etc etc, you will need to pay the hotel directly.
  • There is no need for a rental car, if you choose to get a rental car this will be an associate expense.
  • Your flight, transfer from your home to local airport, and any additional costs related to MTD should be expensed to your local business unit.

Mars Expense Policies

For training and travel policies, please use the below website:
https://www.concursolutions.com/ui/shared/helplink/index?helpTopic=ExpenseTraining